Landau Forte Charitable Trust and its academies are committed to protecting and respecting your privacy.
The Trust’s Privacy Notices can be found here. These notices explain how the Trust and its academies collect, store and use personal data.
Please contact us if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.
Table of Contents
- Definitions used in this Policy
- Data protection principles we follow
- What rights do you have regarding your Personal Data
- What Personal Data we gather about you
- How we use your Personal Data
- Who else has access to your Personal Data
- How we secure your data
- Information about cookies
- Contact information
- Personal Data – any information relating to an identified or identifiable natural person.
- Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
- Data subject – a natural person whose Personal Data is being Processed.
- Child – a natural person under 16 years of age.
- We/us (either capitalised or not) – Landau Forte Charitable Trust.
Data Protection Principles
We promise to follow the following data protection principles:
- Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s rights
The Data Subject has the following rights:
- Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
- Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
- Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
- Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
- Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
- Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
- Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
- Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.
Data we gather
Information you have provided us with
When you visit, register or sign up for services on our site you may be asked to, or of your own volition, provide information from which you can be identified. This may include:
- Email address
- Telephone number
- Home or business address
This information is necessary for delivering a service to you or to enhance your user experience with us.
Information automatically collected about you
Depending on the device you access our website and/or services on, we automatically collect and track certain information, including, but not limited to:
- IP address
- MAC address
- Device make and model
- Operating system version
- Mobile network information
- Internet service provider
- Browser type
- Language, country and time zone in which your device is located
- Meta data stored on your device
- Access times
- Domain names
- Usage habits
- Search queries
This information is automatically stored by cookies and other session tools and is collected to operate, manage and improve your user experience, our website and services and to ensure the security of our website and services. When you use our services or look at the contents of our website, your activities may be logged.
Information from our partners
We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here.
How we use your Personal Data
We use your Personal Data in order to:
- provide our service to you. This includes, for example, registering your account; providing you with other services that you have requested; providing you with promotional items at your request and communicating with you in relation to those services; communicating and interacting with you; and notifying you of changes to any services.
- enhance your user experience
- monitor and ensure the security and integrity of our website and services and
- fulfil an obligation under law or contract.
We use your Personal Data on legitimate grounds and/or with your Consent.
On the grounds of legitimate interest, we Process your Personal Data for the following purposes:
- to administer and analyse our user base (navigation behaviour and history) in order to improve the quality, variety, and availability of products/services offered/provided and
- to conduct surveys or questionnaires.
As long as you have not informed us otherwise, we consider offering you services that are similar or same to your browsing behaviour to be our legitimate interest.
With your consent we Process your Personal Data for the following purposes:
- to respond to your questions, comments or feedback
- to register intended attendance for an event, class or course and
- for other purposes we have asked your consent for.
We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save information gathered about you for as long as needed for communication and training purposes or other obligations deriving from law, but not longer than 12 months.
We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:
- the link between purposes, context and nature of Personal Data is suitable for further Processing;
- the further Processing would not harm your interests and
- there would be appropriate safeguard for Processing.
We will inform you of any further Processing and purposes.
Who else can access your Personal Data
We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible, ensure the security and integrity of our website and service or to enhance your user experience. We share your data with:
Our processing partners:
- Defiant, Inc.
We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.
How we secure your data
We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks. Our website is protected by Host Intrusion Detection and hardware, software and web application firewall systems.
Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.
If you have an account with us, note that you have to keep your username and password secret.
We do not intend to collect or knowingly collect information from children. We do not target children with our services.
Cookies and other technologies we use
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.
- Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
- Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in forms so you don’t have to re-enter this information next time.
- Analytics cookies – these cookies are used to track the use and performance of our website and services
You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.
View My Data
You are entitled to see the Personal Data we hold about you, which we have collected from our website. To facilitate this, we have provided a tool that allows you to view or delete your Personal Data from our site. We do not charge for this service.
Should you wish to make any changes to your Personal Data please contact us. We do not charge for this service, however we may raise a charge where such requests are manifestly unfounded or excessive, in particular because of their repetitive character, we may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested or refuse to act on the request.
All comments, queries and requests relating to our use of your information are welcomed and should be emailed to our Data Protection Officer: firstname.lastname@example.org
The Supervisory Authority in the United Kingdom is the Information Commissioner’s Office (ICO). For more information please visit the ICO website.
Landau Forte Charitable Trust is registered with the ICO. Our Registration Number is: ZA189026. For the purposes of the Data protection Act 1998, the Data Controller is Landau Forte Charitable Trust, Fox Street, Derby, Derbyshire, DE1 2LF.
Last modification made: 25/05/2018